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UP Health System Great Bear Chase

Sat March 8, 2025 Directions

Find Your Category

Registration

Road Sign Installation Medium Priority

March 7, 2025

This volunteer task is full.

Details

The day before the race, deploy road signs directing people to the start/finish and to the CLK school for registration and the luncheon. The signs are numbered and keyed to a map. This should take an hour at most. This needs to be finished Friday morning by 11 am.

Packet Stuffing Medium Priority

March 6, 2025

This volunteer task is full.

Details

Stuff race packets with bibs, tshirts and other items for bag pick-up.

Location

Located in Conference room #1 at UP Health System Portage in Hancock.

Registration Medium Priority

March 7, 2025

March 8, 2025

This volunteer task is full.

Details

Register new racers and check-in racers who have pre-registered. Additional instructions will be provided at the start of the shift.

Location

Calumet High School (Friday and Saturday)

Aid Stations

Papa Bear Aid Station Set-up Medium Priority

March 8, 2025

This volunteer task is full.

Details

Setting up aid station. Park at M203 trailhead, short hike in

Location

M203 Trailhead

Papa Bear Water delivery

March 8, 2025

Papa Bear Aid Station Medium Priority

March 8, 2025

Details

Pass out water and energy drinks as racers go by. Further instructions will be provided at the start of your shift.

Location

Parking Directions - Drive on US 41 to M203 and turn left. Take M203 for 4.1 miles and park along M203 near the trailhead parking lot on left (opposite large Cloverland Rd sign). The hike in is about 200 yards.

Powderhouse Aid Station Set-up Medium Priority

March 8, 2025

Location

Coordinator will provide an email and a map. It is a short walk on a groomed trail from Swedetown Location to the aid station

Powderhouse Aid Station Medium Priority

March 8, 2025

Details

Pass out water and energy drinks as racers go by. Further instructions will be provided at the start of your shift.

Location

Coordinator will provide an email and a map. It is a short walk on a groomed trail from Swedetown Location to the aid station.

Ed's Aid Station Haul High Priority

March 8, 2025

Ed's Aid Station High Priority

March 8, 2025

Details

Pass out water and energy drinks as racers go by. Further instructions will be provided at the start of your shift.

Location

Parking Directions - Park at Swedetown Chalet. You will need to hike in 1/3 of a mile to the aid station, allow 15 minutes. Hike is on the snowbike trail which starts to the right of Valley Trail entrance gates. This avoids making footprints on the groomed race course. The hike takes fifteen minutes and the trail is easy to follow. You may need snowshoes for this hike in, depending on conditions.

Finish Line Aid Station Medium Priority

March 8, 2025

This volunteer task is full.

Details

Serve drinks and snacks to racers as after they cross the finish line.

Location

Stadium (race start/finish area). Park on either Spruce or Osceola Streets

Papa Bear haul-out Medium Priority

March 8, 2025

Stow aid station materials Medium Priority

March 8, 2025

Stadium

Parking Coordinator

March 8, 2025

This volunteer task is full.

Details

Assist in coordinating parking volunteers on their roles and positions

Stadium Crew High Priority

March 6, 2025

March 7, 2025

March 8, 2025

Details

Thursday
Assist with set up of start/finish stadium. Meet at MTU Ski Trails - Move T-stakes, fence, U-boards, caps & sleeves to Calumet. Stadium layout.

Friday
Stadium setup

Saturday
6:30 am - 8:30 am Final stadium setup
7:30 am - 10 am Start area/Skiathlon greeter...Critical need
11:00 am - 3:00 pm Assist with start/finish stadium tear down

Location

Start/Finish Stadium

Back-up Timer High Priority

March 8, 2025

Details

Assist Superior Timing to record times as racers cross the finish line.

Location

Start/Finish Stadium

Parking Assistant Medium Priority

March 8, 2025

Details

Information to be provided by coordinator. Assist racers with parking. If possible, bring a flashlight with fresh batteries.

Location

Corner of Osceola/Spruce
Parking lot on Spruce

Finish Line Attendant Medium Priority

March 8, 2025

Details

Assist racers as they cross the finish line. Be super friendly and helpful to racers – help them take off their skis and move through the finish line area.

Location

Finish Line

Skiathlon Assistant Medium Priority

March 8, 2025

Location

Assist skiathlon racers by greeting them, instructing them on where to find their changing zone and assisting during the transition from classic to freestyle.

Personal Items Security Medium Priority

March 8, 2025

This volunteer task is full.

Details

Assist racers with racer bags – drop off and pick-up in designated area. Numbered tags will be provided for racers that correspond to their bib number in-order to identify their bag. Organize bags in numerical order. Make racers show you their bib for security before releasing their bag.

Location

Stadium (start/finish area)

Banquet

Award Coordination Medium Priority

March 8, 2025

This volunteer task is full.

Details

Assisting with handing out awards

Location

Calumet High School gymnasium

Bear

March 8, 2025

This volunteer task is full.

Details

On the course (7:30am-11 am), help kick off race starts and cheer participants on. Prepare for many photos! At the CLK school (11am-2 p.m.), pose for pictures with award winners. Bear costume provided!

Result Printer Medium Priority

March 8, 2025

This volunteer task is full.

Details

Print individual results for racers based on bib number or last name. Further instruction will be provided at the beginning of shift.

Location

Calumet High School gymnasium

Medical

Medical Personnel - Powderhouse Aid Station High Priority

March 8, 2025

Details

Medical point person at the aid station. Assists with medical emergencies, may be called onto the course if assistance is needed. Further instructions provided before race day.

Race Sweeps

Race Sweeps - 25km and 50km first lap High Priority

Minimum met, 1 volunteer spot remaining.

Details

Sweep the 25km race/first lap of the 50km race (following the last skier), then hand-off to the second lap sweeps. 8:00 am start.

Race Sweep - 10km Race Medium Priority

At least 1 more volunteer needed.

Details

Follow the last 10km classic skier to the finish.

Start Area

Ski Pole Attendant Medium Priority

March 8, 2025

Details

Provide extra poles to racers who break poles at the start of the races. Spare ski poles will be located near the start line, ask a race official where you should position yourself.

Location

Stadium (start/finish area)

Junior Bear Chase

Junior Bear Chase Timing Medium Priority

At least 1 more volunteer needed.

Details

2:45 pm - 4:00 pm. Assist the timer at the finish line by writing down the order of finish (bib numbers) and calling out bib numbers to the timer.

Location

Race Stadium

Junior Bear Chase Check-In Medium Priority

No volunteer spots remaining.

This volunteer task is full.

Details

2:15 pm - 3:15 pm - Check-in pre-registered skiers and hand them their bibs.

Location

Race Stadium

Junior Bear Chase Awards Medium Priority

At least 2 more volunteers needed.

Details

3:00-4:00 pm - Hand out finisher medals to Junior Bear Chase finishers.

Junior Bear Chase Course Marking Medium Priority

At least 1 more volunteer needed.

Details

2:30 - 3:30 pm - Assist marking the course for the Junior Bear Chase races

Junior Bear Chase Sweep

Minimum met.

Details

3:00 - 4:00 pm - Follow either the last 4km skier as he/she laps, or the last 2km skier.

Junior Bear Chase FInish Line Aid

At least 1 more volunteer needed.

Details

3:00 - 4:00 pm - Help skiers access cookies, water, drink when they finish the race.

Junior Bear Chase Starter High Priority

No volunteer spots remaining.

This volunteer task is full.

Details

Start the JBC races. There are four starts between 3 pm and 3:20 pm.

Junior Bear Chase Assistant Starter High Priority

No volunteer spots remaining.

This volunteer task is full.

Details

Wrangle the kids and get them to the start line on time!

Junior Bear Chase 1km intersection marshal

No volunteer spots remaining.

This volunteer task is full.

Details

Help direct 1km skiers the right direction. The intersection is the point where the 1km and 2km loops diverge. It is very close to the stadium.

Junior Bear Chase Bear

At least 1 more volunteer needed.

Details

Wear the bear costume and interact with kids at the start line. If you can be on skis, so much the better! Time commitment is roughly 2:45 - 3:30, but can stay longer if you want.

Junior Bear Chase 4km sweep

At least 1 more volunteer needed.

Details

Follow the last 4km skier.

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